Job Description
J O B SUMMARY:
Performs a wide variety of general office duties including mail pick-up, mail sorting, mail opening, and mail distribution; copying, scanning, and filing documents; answering phones and other administrative duties as assigned. This position performs administrative and clerical support to managers and staff.
M AJOR DUTIES AND RESPONSIBILITIES:
§ General office duties including mail pick-up, mail sorting, mail opening, and mail distribution.
§ Research checks in CPR+ to determine which entity it belongs to and record it on the check stub.
§ Assist with answering phones and act as back-up receptionist as needed.
§ Administrative duties for general office management.
§ Compile, organize and prepare deposits for remote deposit capture machine.
§ Help with FedEx management and shipments.
§ Enter bank deposit information into various spreadsheets.
§ Scan documents and verify scanned documents are accurate and include all pages.
§ Assist accounts payable team with copying, scanning, and filing invoices and expense reports.
§ Copying, scanning, filing, and organizing of accounting department documents.
§ Type letters, correspondence, reports, and other documents as requested.
§ Assist managers, supervisors and office staff with administrative and special projects or tasks.
§ Box up year-end AP and Accounting files for storage.
§ Maintains files and records for the office.
§ Other duties and projects as assigned by AP Manager, Accounting Projects Manager, Director of Accounting, and VP of Accounting & Payroll.
S K ILLS AND ABILITIES:
§ Must maintain a professional and personable demeanor.
§ Reliability in checking own work to ensure accuracy.
§ Excellent accuracy and attention to detail is a must.
§ Must be able to keep client matters strictly confidential.
§ Excellent written and verbal communication and organizational skills.
§ Ability to work independently and prioritize to meet deadlines as well as ability to work in a collaborative manner as a team player.
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