Job Description

Job Description

Job Description

JOB TITLE: Document Control Records Management - Specialist - Documentation (Entry Level)

JOB LOCATION: Pensacola, FL (Onsite Position)

Contract Duration: 03 months

JOB DESCRIPTION:

100% onsite - 8780 Ely Road, Pensacola, FL

3-4 years experience - experience using Magic and Veeva would be great

Top 3 skills:

• Document Control experience, very experienced in Word and Excel, Self-driven (accustomed to creating a schedule and hitting it)

Note:

• Candidate will be taking existing documents and putting them into a new format, changing the document control numbers to a new format and uploading them into Magic and/or Veeva (our document control management systems)
• Develops, produces, and maintains a variety of complex technical and user documentation.
• Plans and executes writing projects that need attention to complex technical content.
• Provides effective and useful presentation of that content, and timely reporting of progress in meeting schedule milestones.
• Complex knowledge and utilization of one or more word processing tools.

Job Qualifications:

• Ability to determine project requirements, perform complex writing, copy editing, technical editing and documentation design activities.
• Ability to create document structure and graphics at project level.
• Must have good writing skills.
• The ability to write consistent and clear documentation with the goal of explaining complex information simply and accurately.

Education and Experience:

• Bachelor's degree and 3-5 years’ experience or equivalent The Documentation Coordinator I is responsible for the control of Quality Management System (QMS) and quality specific GMP critical documentation.

Key responsibilities include:

• Ensuring that document reviews and approvals are managed in an efficient and effective manner.
• Ensuring that all records of document status, outstanding change controls, document reviews, and document approvals are meticulously maintained.
• Ensuring that documents comply with established templates, formats, and identification naming numbering standards.
• Ensuring that document cross-references are accurate and traceable.
• Maintaining the electronic document library and developing and or maintaining a QMS document inventory that includes relevant information regarding document identification, status, effective dating and other pertinent document control information, as required.
• Managing and controlling specific quality records, as required.
• Distributing and removing controlled documentation to from points of use, as required.

Qualifications:

• Bachelor’s degree OR a high school education and a minimum of 3 years’ experience in a GMP controlled environment.
• Experience using document control strategies or methods in a GMP controlled environment.
• Knowledge of MS Office products as well as the ability to learn new systems as required.
• Ability to communicate using English.
• Prior experience using word processing, spreadsheet, and presentation software.

Essential Functions (Responsibilities):

• Distributing controlled documents (procedures, specs) to the Production floor and other points of use.
• Sorting, filing, and maintaining controlled documents and other Quality Records (e.g. TRVs, DHRs) in Document Control room.
• When necessary, coordinate off-site storage activities.
• Process requests for copies of controlled documents and Quality Records.

Qualifications/Requirements:

• Must have a high school diploma and previous experience with filing.
• Must be able to lift up to 30lbs and perform physical labor (moving boxes containing documents, bending over to file documents).
• Basic knowledge of Microsoft Word and Excel.
• Associates degree OR a high school diploma and a minimum of 2 years’ experience in a document control/administrative role.
• Self-starter with the ability to learn quickly and require minimal supervision.
• Attention to detail, great organizational skills.
• Individual who is energizing, passionate, and results/customer oriented.

Excellent communication skills:

• Interpersonal, oral and written.
• Ability to work in a fast-paced environment, meet simultaneous deadlines, and remain flexible.
• Ability to work on cross-functional teams and with various departments.

Job Tags

Similar Jobs