Job Description

Job Description

Job Description

The Boston Athenaeum seeks an experienced Facilities Manager to join the Building Operations Team. Reporting to the Director of Building Operations, the Facilities Manager’s primary responsibility is to oversee all aspects of daily operations of the building. The position works closely with the entire facilities staff to assist with maintenance, repair, and general operation of the building including: monitoring staff and vendor performance to ensure the highest quality service and value, recommending improvements to operations, and planning and scheduling of work orders.

The position requires dealing with a wide range of complex administrative and technical tasks where independent interpretation and decision making are required. It requires face-to-face, telephone, and written communications with trustees, staff, members, and various outside agencies and vendors. The position requires the ability to organize, prioritize, and execute under pressure. The nature of this work requires the position to be full-time and onsite.

Key Responsibilities:

Duties and responsibilities include, but are not limited to:

• Directly supervises facilities and custodial staff. Prioritizes, directs, and assigns work to be performed and ensures timely completion. Conducts staff performance reviews on a semi-annual and annual basis.

• Manages the CMMS (computerized maintenance management system) and all community submitted service requests.

• Oversees the preventative maintenance program and QA/QC’s all completed work orders and work requests.

• Manages and schedules all contracted trades, vendors, and staff providing carpentry, paint, mechanical, electrical, and plumbing (MEP), Life Safety/Fire Alarm, Fire Protection, Energy Management System, waste disposal, custodial, and all other services provided to the Boston Athenaeum.

• Collaborates and supports the Director of Building Operations on all projects

• Conducts daily tours of the building to identify and note any deficiencies, and schedule appropriate trades for corrective maintenance

• All other duties assigned by the Director of Building Operations

Basic Qualifications:

• Bachelor Degree in Facilities Engineering or related field preferred, but not required

• In lieu of degree, 5 years of increasing experience in a facilities or trades management role

• Experience working with a historic property and collections preferred

• Must be able to lift 75-100 pounds

• Must be able to work on-site, full-time; the position is not remote

• Must be able to respond to emergency calls during non-business hours, determine appropriate response and dispatch staff and vendors as the situation warrants. This position is considered essential staff, requiring site presence during building and weather emergencies.

• Excellent communication, organizational, and multi-tasking skills

• Proficient in Microsoft Office and Google applications; familiarity with building automation systems and CMMS

• Ability to work independently and in collaboration with others

Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.

TO APPLY : Please submit a cover letter and resume

The Boston Athenæum is an equal opportunity employer. We encourage individuals of diverse backgrounds to apply and are committed to hiring individuals who value a diverse and inclusive work environment. The Boston Athenæum is also committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request a reasonable accommodation, please contact Nora Conley HR Generalist at 617-720-7630

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