Office & Admin Specialist Intermediate Job at Minnesota Pollution Control Agency, Brainerd, MN

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  • Minnesota Pollution Control Agency
  • Brainerd, MN

Job Description

Working Title: Office & Admin Specialist Intermediate
Job Class: Office and Administrative Specialist, Intermediate
Agency: Pollution Control Agency
  • Job ID : 80855
  • Location : Brainerd
  • Telework Eligible : No
  • Full/Part Time : Full-Time
  • Regular/Temporary : Unlimited
  • Who May Apply : Open to all qualified job seekers
  • Date Posted : 10/09/2024
  • Closing Date : 10/15/2024
  • Hiring Agency/Seniority Unit : Pollution Control Agency / Pollution Control-AFSCME
  • Division/Unit : Watershed / WAT OPS Business Systems Unit 3
  • Work Shift/Work Hours : Day Shift
  • Days of Work : Monday - Friday
  • Travel Required : Yes
  • Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually
  • Classified Status : Classified
  • FLSA Status : Nonexempt
  • Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position exists to perform high level clerical and administrative support in the Minnesota Pollution Control Agency (MPCA) Brainerd Regional Office. Functions performed will include advanced enforcement document processing, publishing public notices on GovDelivery, issuing final permits, managing inventory, data entry, filing, mail/package receipt and distribution, administrative support, conference room scheduling, answering telephones, and reception duties. The position also assists within the division and the agency as support functions are needed for priority work.

Qualifications

Minimum Qualifications

Proficiency using Microsoft Word to produce quality documents and reports accurately and in an efficient manner.

Ability to scan multiple page documents and utilize multi-function devices (scanner/copier/printer).

Business English skills sufficient to speak, read, write, prepare, and edit materials, using correct and error-free spelling, punctuation, grammar, and typing.

Customer service skills sufficient to serve the members of the public and internal staff and management in an effective and courteous manner.

Basic principles, practices, and techniques of database management sufficient to carry out administrative tasks and compile accurate information.

Ability to communicate with others, understand information, and follow written and verbal instructions.

Human relations skills sufficient to maintain good working relationships with agency staff and external customers.

Valid Driver's license is required - see additional requirements.

The Minnesota Pollution Control Agency will not sponsor applicants for work visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

Two (2) years of customer service or two (2) years general office experience.

Ability to work independently on projects and actively participate as a team member.

Ability to manage multiple tasks, set priorities, and organize work in order to carry out daily tasks and meet established timelines.

Excellent problem solving and analytical skills to formulate solutions in order to recommend answers or solve issues.

Experience using TEMPO, OnBase or other database software.

Excellent communication skills including listening skills.

Ability to research information.

Physical Requirements

Requires occasionally lifting and/or carrying such articles as file folders, ledgers and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.

Additional Requirements

A driver's license is an essential function of this position. This requires possession of an unrestricted Class D Driver's License. The job offer is contingent on confirmation of a valid driver's license AND a satisfactory driver's license record check.

Requires a Class D driver's license: a single unit vehicle with a gross vehicle weight of less than 26,000 pounds. This is a basic driver's license. Operators may also tow vehicles/trailers as long as the gross combination weight does not exceed 26,000 pounds.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to .

Contact

If you have questions about this position, contact Donovan Baugh at donovan.baugh@state.mn.us.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Donovan Baugh at donovan.baugh@state.mn.us .

About Pollution Control Agency

Our mission is to protect and improve the environment and human health. We work with many partners (citizens, communities, and businesses, all levels of government, environmental groups and educators) to prevent pollution, conserve resources, and to help ensure polluting does not have disproportionate impact on any groups of people. We emphasize work-life balance with flex schedules, compressed schedules, and options to telework for some positions.

Working together to improve the state we love.

What do Minnesota's State employees have in common?
  • A sense of purpose in their work
  • Connection with their coworkers and communities
  • Opportunities for personal and professional growth
Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:
  • Paid vacation and sick leave
  • 12 paid holidays each year
  • Low-cost medical, dental, vision, and prescription drug plans
    • Fertility care, including IVF
    • Diabetes care
    • Dental and orthodontic care for adults and children
  • 6 weeks paid leave for parents of newborn or newly adopted children
  • Pension plan that provides income when you retire (after working at least three years)
  • Employer paid life insurance to provide support for your family in the event of death
  • Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
  • Tax-free expense accounts for health, dental, and dependent care
  • Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
  • Training, classes, and professional development
  • Tuition reimbursement
  • Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support:
  • A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
  • Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
  • Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.


EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

Job Tags

Hourly pay, Holiday work, Full time, Temporary work, Part time, Local area, Remote job, Work visa, Flexible hours, Shift work, Day shift, Monday to Friday,

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